There is no vendor fee to participate in MainStreet Edgerton events. In recent years we charged a vendor fee, but we have intentionally moved away from that model. Our goal is to support vendors—especially local non-profits—while maintaining a well-balanced, high-quality event experience for our community.

To create a positive experience for both vendors and guests, we limit the number of food vendors at each event. This helps maintain balanced menus, manageable layouts, and strong sales opportunities.

Local non-profit organizations will be given first consideration, but there is room for a variety of vendors throughout the season—especially during MainStreet Mondays.

MainStreet Mondays: 1 food vendor + 1 dessert vendor (Non-profits receive priority; most flexible event)

MainStreet Truck Pulls: 3–4 food vendors + 1–2 dessert vendors

Homecoming: 3–4 food vendors + 1–2 dessert vendors

BIG little Fall Fest: 2–3 food vendors + 1 dessert vendor

One application covers all events

Vendor spaces are limited and curated

Local non-profits receive priority consideration

Final placements are based on menu balance and event needs

LENGTH OF EVENT: All vendors should plan to be open for the entire event.

CERTIFICATE OF INSURANCE: Provide a certificate of liability insurance for naming as Additional Insured: MainStreet Edgerton (Be sure to include date of the event).

ELECTRICITY: Electricity will NOT be available for these events. Generators are welcome.

FIRE EXTINGUISHERS: All food trucks and food vendors must have fire extinguishers with current service tags.

HEALTH PERMIT: All food trucks and food vendors must have a permit from the Williams County Health Department. A temporary Food Service Establishment Permit may be applied for with the Williams County Health Department. For an application, you may to contact Ashley Rathke at the WCHD. Her number is 419-485-3141 Ext. 113. Or you may email her at: ashley.rathke@williamscountyhealth.org. All Food trucks and food vendors must display a SERVE SAFE CERTIFICATION.

LOAD-IN & SET-UP: Food trucks and food vendors are required to check-in with Committee on location prior to loading-in and setting up. Booths must be set up by the start times listed for each event and remain open until the closing time listed, unless otherwise informed by MainStreet Edgerton. Food trucks and food vendors will be assigned booth space.

PHOTOGRAPHY & PROMOTION: Food trucks and food vendors agree to allow use of video and photography taken by Festival organizers at the event for promotional purposes. Any photos taken by the event are the property of the festival.

PROPANE TANKS: All vendors with propane tanks are required to bring all necessary equipment to properly secure them.

MENU: Food trucks and food vendors may sell only menu items submitted during the event application process and approved during the selection process. Additional menu items not submitted during the application process will need approval from MainStreet Edgerton

BEVERAGE RULES: At our major events, pop and water, including canned or bottled drinks, may NOT be sold by vendors. The Boy Scouts and Girl Scouts of Edgerton will be selling soda and water as a fundraiser for their troops. No alcoholic beverages may be sold by any vendor. MainStreet Monday Vendors may sell soft drinks.

SAFETY & SECURITY: Applicants shall sell and serve food at their own risk. Applicants must comply with all applicable safety codes and laws, including, but not limited to, fire, safety, and parking regulations. MainStreet Edgerton reserves the right to shut down any vendor that does not meet cleanliness and food storage safety codes and laws. Canopy tents must be fire-retardant; open flames must be located a minimum of ten feet away from all canopy materials. All canopies, tents, and other temporary structures must be weighted before you are permitted to open. Booths may not open until they are properly weighted.

SPACE: Food trucks and food vendors will abide by EVENT staff requirements regarding location(s). MainStreet Edgerton reserves the right to change a vendor location at any time. Food trucks and food vendors will provide all required equipment for operations and sales. For food trucks and food vendors, A-frame signs cannot extend more than 3 feet from the booth façade. Food trucks and food vendors are liable for any injury or damage caused by signs.

WASTE: No grease or gray water disposal is available. No water provided by the MainStreet Edgerton Food Snack & Food Trucks Vendors are responsible for removing debris and ensuring the general cleanliness of the area.

WEATHER: The Edgerton Homecoming will take place with an eye to the weather. Applicants agree to be present despite weather conditions if the event is taking place. Each participant is responsible for preparing their displays to withstand weather fluctuations including rain and wind.

LEGAL: FOOD TRUCKS AND FOOD VENDORS ARE INDEPENDENT CONTRACTORS: Food trucks and food vendors execute this Agreement as independent contractors and shall at all times have complete supervision, direction, and control over the services to fulfill requirements. Vendors execute this agreement as independent contractors, not as employees of EVENT. Vendors will assume responsibility for the timely payment of payroll taxes and charges in accordance with applicable federal and local law. Vendors agree to take full responsibility for paying all applicable federal and state taxes as independent contractors.

Once an application is accepted by MainStreet Edgerton, the application and all associated terms constitute a binding agreement between the vendor and MainStreet Edgerton. Acceptance will be communicated by MainStreet Edgerton, and vendors may not assume participation in any event until acceptance is confirmed in writing. Upon acceptance, vendors are expected to honor their commitment to the selected event(s) and comply with all stated requirements.

Applications will be reviewed on a rolling basis. Vendors will be notified of acceptance or waitlist status within 21 days of applying.